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Officers Roles
Officers are an important part of the Toastmaster's club. Officers maintain various components of the club,
so that it is a "well-oiler machine". The officers must work together as a team and encourage all members to learn and grow.
President: Sid
Manage the Club's progress towards the Distinguished Club Plan.
Encourage members to achieve Competent Communicator, Advanced Communicator (Bronze, Silver, Gold), Competent Leader and Advanced Leader.
Make sure officers know and perform their duties.
Maintain contact with Area, Division, District and WHQ (World Headquarters).
Hold regular club Executive Committee meetings.
Vice President Education: Michael
Plan and schedule club meeting assignments in advance.
Get commitment from new members to achieve their CC within one year.
Know educational requirements for CC, AC, CL, AL and DTM.
Orient new members to the Toastmaster programs.
Assign Mentors to new members.
Plan and oversee club speech contests, or delegate to Contest Master.
Vice President Membership: Joyce
Welcome guests at each meeting and explain roles.
Ask guests to join our club!
Conduct membership building programs.
Follow up with guests within two days of their attending a meeting.
Formally induct new members into the club.
Follow up on members with poor attendance.
Vice President Public Relations: Holly
Promote the club.
Produce and distribute a club newsletter at least quarterly.
Promote membership activities that VP Membership conducts.
Publicize upcoming club events.
Contact other clubs for joint meetings and to exchange ideas.
Secretary: Teresa
Take detailed notes / minutes of the monthly board meetings.
Maintain an accurate member roster.
Notify Toastmasters International of Officer Elections within 10 days.
Keep Club Charter and other documents.
Treasurer: Mary
Collect and send dues to WHQ by October 1 and April 1.
Announce several meetings ahead that dues are due.
Submit new member applications and dues to WHQ.
Prepare club budget.
Keep record of all club financial transactions.
Sergeant-At-Arms: Marla
Arrange the meeting room ensuring that the lectern is in place, banner is displayed, member name cards are out and evaluation forms are distributed.
Maintain club equipment and check after every meeting to ensure adequate supplies are available.
Schedule meeting location.
Track member points toward Toastmaster of Month/year.
Display Progress chart and educational material, as needed.
Create Name Cards for all new members.
During contests, if applicable, collect ballots and tally votes for awards.
If applicable, arrange for food service at meal meeting.
All Officers
Attend district-sponsored training.
Introduce yourself to guests and arrange for guests to sit with members.
Attend club executive officer meetings.
Understand educational requirements for CC, AC, CL, AL and DTM.
Prepare successor for office.
Set a positive example for all club members to emulate.
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